Executive Assistant for Social Media Agency CEO

Oh Snap! Social is seeking a detailed-oriented, part time executive assistant with exceptional communication skills to assist the CEO and Integrator as the company continues to grow and scale.

Reports directly to the CEO while working with other team members as the company continues to grow.

Position Overview
The Executive Assistant will be the supportive force that empowers our CEO and Integrator. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail.
Given the changing nature of the executive landscape, we rely on this individual for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Responsibilities and Duties
Include the following, but not limited to:
Calendar Management
◦ Provide calendar management for the CEO
◦ Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
◦ Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
◦ Coordinate team meetings and retreats and assist with team meetings as needed

Project Awareness
◦	Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
◦	Anticipate the CEO's needs in advance of meetings, conferences, etc.

CEO Support
◦	With a primary responsibility of supporting the CEO, provide support to the Integrator as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
◦	Conserve the CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communication
◦	Coordinate management of content and flow of information to CEO
◦	Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
◦	Track CEO’s spending and prepare expense reports

Administrative Support
◦	Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database

Oh Snap! Social is boutique social media agency dedicated to helping our clients create strategic and compelling content that converts through done-for-you social media services including audits, strategies, content implementation, engagement and management.

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